MassCUE Board Meeting
Holiday Inn, Worcester
June 9, 1998

Members present
Charlie Schiller, requests that he be added to email list for board minutes, etc.
<schiller@k12oit.umass.edu>, Priscilla Kotyk, Nancy Vose, Algot Runeman, Sharon Esempio, Buzzy Esempio, Pat Trotman, Lelia Richardson, Jim Chace, Steve Lamarche, Pat Joy, Acton, Paula Torrielli, Acton, Elaine O'Reilly, Laurie Keating, Linda Colvin, Eileen Cathy Peloquin Marcy Reed, Laurene Belisle, John Marion, Bob Hardy

Call to order 4:50
Quorum is 8 today

Secretary's report:
Move to accept minutes w/corrections Sharon/Laurie
unanimous

Treasurer's report:
The end of year is coming Please send all reimbursements to Steve quickly
Red page:
Board expenditures are in the hole this fiscal year relative to the memberships - this category is much higher than ever before for board expenses.

Sigs spending more this year - good news

Eileen
Cathy Peloquin
Kids and Tech figures incomplete

Requested that Algot check spelling next minutes.

Steve is concerned that we need to watch the expense for the board relative to the other expenses of the organization.
Nancy notes that the conference pays most of our expenses, including board costs (large amount is clerical)
Current bottom line is $96,018.02
Priscilla Moved to accept the treasurer's report. (Algot seconds)
Passed unanimously

A students' notebook of work is missing from the statehouse day. Someone picked it up.
Priscilla (of course) and...
MassCUE regrets the loss and will attempt to get it found, but cannot take responsibility for the notebook which was not left in a secure place.
Put request about it in the calendar.
Recommend that materials be marked clearly "DO NOT REMOVE" and that original copies of work not be used for display purposes.
Propose date for next year.
Attempt to avoid MCAS dates which are bad. Memorial Day is 31st. The Monday before is May 24 and may be better. Check with state to determine the possible dates.
1999

SIG Report:
Steve Johnson from Apple Computer was at SIG committee meeting. He offered support in several forms including a training session on how to use the CEO Forum survey.
The committee is looking at summer retreat for SIG leaders to help develop teacher voices in their schools. Work to develop strategies, CEO Forum survey, SIG meetings at district and to build marketing skills. Add value to individual. Blitz the SIG with skill development.
Second week in August.

Marcy Reed
Laurene Belisle arrive 5:15

There will be an online SIG committee meeting June 10, 1998.
Bell Atlantic Internet training money may be used to support the SIG activity.
The conference booklet is excellent
We are not paying for any of the keynotes, IBM, Microsoft, Apple ( days 1, 2, 3)
Canvas bags Microsoft, MediaOne, Dell and MassCUE logos.
We have gotten incredible financial support.
Print and possibly mail the preconference book paid by Microsoft and MediaOne $3000 from each. We will be giving ad space in the mailing in the center of the booklet.
Adobe and K-12 Micromedia will support the Pathfinder reception.
Lanyard badges (instead of pin back) supported by Apple.
If you have a lead on good vendor to approach for monetary support, pass the news to Nancy.
Scantron will advertise in the membership booklet.
Are there many Internet demos and should we approach Bay Networks or 3Com to see if they would temporarily wire the conference site. Most internet events are using WebWhacker(TM) or similar product to make presentations efficient.

MASCD books
Quality conference coming!!!

New business - President's schedule attached for the past two months.
John Marion (5:26 arrived earlier but only noted at this time)

Might consider using conference center at Hampshire College in Amherst.

Multiple conferences in October
DOE forwards vendor calls to us for October.
Millikan (sp?) foundation - grant reviews
We had a full board meeting with Greg Nadeau and Connie Louie where they grilled us on our work schedule.
Linda said we turned the corner as an organization in terms of recognition by other technology interests in the state.

Lucent Technology Multimedia Exchange meeting...MassCUE invited to attend the meeting.
Bob Hardy arrives 5:22

Laurene - Conference handbook found and soon will be available as guideline for the Policy manual. Laurene will copy to distribute to the board. Laurene promptly tossed the Lucent package. Make sure money spent is education driven not technology driven. 

Laurene has made supervisors report to curriculum director.
MassCUE - do we want an exec. director or a paid president? Do we want another level of bureaucracy? 
Nancy does more than Laurene (as current VP) could do along with the regular job.
Pay president for half time. Ask president to raise funds to pay self.
We will let you do it for free as long as you are willing to do it.
Need bylaw change to implement a change of organizational structure. 
Nancy has not been employed during her time as president and we have let her work for us full time for free. Nancy deserves to be paid by someone, maybe us. Eventually Nancy will need to work for a living and where will MassCUE be left if that happens. We are too busy to revise ourselves effectively.
MTA presidency is a two year paid position, for example.
Need to look seriously at this issue before we get to the end of Nancy's term.
Want to keep volunteerism active, but need to look ahead.
Sharon: Whoever becomes president next will need to carry on the same job and may not be able to do so without pay.
Not everyone could do the job.
Table this issue for further discussion. 
Need to track Nancy's time to document the work level.
May need to do something temporary for the next year.
Earle was given a lot of leeway in his job time in order to serve as MassCUE president.
Ten years ago Laurene thought she was busy. Tech coordinators are working harder and most of the board are tech coordinators and don't have the time to do MassCUE work.
Pat wants to know if we have found research about executive directors vs. paid president. 
Claris wants to expand the MESL deal with K12 MicroMedia to expand to include Unicom.
Is there currently any exclusive language with K12?
Apple ClarisWorks (AppleWorks) is in reorganization.
Algot (Cathy seconds) Move to approve the change of our MESL contract with "Claris" pending clarification of the legal issues of our current contract keeping Steve from being on the hook for liability.
(no vote recorded)

ALI.APPLE.COM SIG meeting June 10, at 8:00 pm.
Summer board meeting July 24 in Connecticut at the Esempio.

MassNetworks institute
Sharon, Laurene, Linda Colvin, Eileen, Nancy 

Laurie - role on board is special projects. Looking at Year 2000 compliance. Project newsletter. Disseminate info to membership.
Look for Y2K cartoons.
adjourn 6:06